About Us

About Us

Welcome to

Yateley Archers

Yateley Archers were formed in 1991 for the enjoyment of members to participate in all forms
or archery, with ages ranging from 10 to 70+ of all standards.
The club benefits from having a
number of ArcheryGB Coaches who are there to help club members and nurture new beginners
as they participate  in with the courses and develop as archers.
Members can use Recurve,
Compound or Longbow in accordance with ArcheryGB rules, with new members benefiting
from using the clubs archery equipment before purchasing their own.
The club has a very
social club which has a safe and secure environment for the archers to shoot in along with
being able to shoot a range of distances up to 100yards outdoors. With the club holding an
annual Open Shoot for archers from other clubs across the country are invited to join the
event, which is just one of the events Yateley Archers holds.
The club is affiliated with ArcheryGB, Southern Counties Archery Society (SCAS) and the
Hampshire Archery Association (HAA).

Welcome to

Yateley Archers

Yateley Archers were formed in 1991 for the enjoyment of members to participate in all forms or archery, with ages ranging from 10 to 70+ of all standards. The club benefits from having a number of ArcheryGB Coaches who are there to help club members and nurture new beginners as they participate in with the courses and develop as archers. Members can use Recurve, Compound or Longbow in accordance with ArcheryGB rules, with new members benefiting from using the clubs archery equipment before purchasing their own. The club has a very social club which has a safe and secure environment for the archers to shoot in along with being able to shoot a range of distances up to 100yards outdoors. With the club holding an annual Open Shoot for archers from other clubs across the country are invited to join the event, which is just one of the events Yateley Archers holds. The club is affiliated with ArcheryGB, Southern Counties Archery Society (SCAS) and the Hampshire Archery Association (HAA).

What we are ?

Yateley Archers were formed in 1991 and currently have nearly 60 members, ages ranging from 10 to 70+ of all standards including several coaches. Members can use Recurve Compound or Longbow in accordance with GNAS rules. Beginners courses are run outdoors in early spring each year – see our Beginners section for more information. Our location allows us to provide shooting distances up to 100yds in the summer and the full range of indoor distances during the winter. Visitors are welcome.

Yateley Archers were formed in 1991 and currently have nearly 60 members, ages ranging from 10 to 70+ of all standards including several coaches. Members can use Recurve Compound or Longbow in accordance with

Yateley Archers were formed in 1991 and currently have nearly 60 members, ages ranging from 10 to 70+ of all standards including several coaches. Members can use Recurve Compound or Longbow in accordance with GNAS rules. Beginners courses are run outdoors in early spring each year – see our Beginners section for more information. Our location allows us to provide shooting distances up to 100yds in the summer and the full range of indoor distances during the winter. Visitors are welcome.

safeguarding policy

At Yateley Archers, we are committed to making archery a safe sport for all.

We have a moral duty of care to put into place reasonable measures to safeguard children, young people and vulnerable adults – to keep them safe from harm. This is in accordance with ArcheryGB’s requirements, guidelines and procedures. These measures include;

Following ‘Safer Recruitment’ Policy (including DBS checks)
Coaching and club member codes of conduct which protect Children, Young People and vulnerable adults from physical, sexual or emotional harm, neglect or bullying.
A named Safeguarding / Junior representative.
Yateley Archers is fully committed to:

The belief that the welfare of children, young people and vulnerable adults is of paramount importance;
Taking all reasonable steps to promote good practice and to challenge practice that is considered harmful to children;
Creating and maintaining the safest environment possible – where all participants can train and compete in archery in an environment that is free from harassment and / or abuse;
Ensuring that all staff and club members working with children, young people and vulnerable adults have a moral responsibility to support, safeguard and promote the care and protection of those individuals;
Promoting the development of an inclusive culture which welcomes differences and diversity and respects the rights of participants no matter their age, ability or disability, sex or gender, race, religion, ethnic background, sexuality or marital status;
Encouraging all children to fulfil their potential without unnecessary pressure;
Listening to all children, young people and vulnerable adults and have their views considered according to their age, maturity and understanding;
Principally adopting the ArcheryGB Policies for Safeguarding Children, Young People and Vulnerable Adults.
If you have a concern, however small, about the welfare of a child or adult please speak either to our Safeguarding Officer, or a member of the committee that you feel comfortable talking to. Remember, anyone can be vulnerable.

Please note that the following rules always apply when shooting:

  • To satisfy ArcheryGB Rules of shooting and ArcheryGB Insurance Policy a minimum of two adults MUST be always present. (See a committee member for individual insurance conditions)
  • At the end of your shooting session, please return the all-weather targets to the storage container.
  • Please remove all litter and leave the field in a tidy condition
  • Guests may shoot with a member on payment of a shooting fee of £5. Guests MUST be members of ArcheryGB or Member Association of World Archery
  • Key holders are not to lend out keys.
  • ArcheryGB or World Archery rules of shooting to always apply.
  • During the main shooting sessions please assist with the setting up of targets and clearing away at the end.

Report any misuse or breaches of the rules to a member of the committee.

Breaches of the above rules will be discussed at committee, where a ruling will be made on the severity of the breach and any subsequent penalty determined.  The committee may ask the individual to appear and will decide if there are any grounds for appeal.  

Appeals will be heard within one month of the committee decision.  If membership is terminated, any fee paid to the club is non-refundable.

Coaching facilities are available within the club at least one coach will be in attendance for coaching support.  There may be a small charge to cover the coach’s time.  Please also note that the coaches are also archers, and you will occasionally see them shooting along with the other club members, whilst they will, of course, be happy to assist at any time, please try and restrict your questions to times when they are available for coaching or ask when they may be available.

Shooting Etiquette and Safety

As archery is a weapons sport, there are a few safety rules that are mandatory.

  • All shooting is under the control of a Field Captain who will signal when to start and stop shooting, and when it is safe to move forwards to collect arrows.
  • Arrows should only be placed in the bow when you are standing on the shooting line and preparing to shoot
  • When you have an arrow in the bow, it should always be pointed towards the target
  • A bow should never be drawn without an arrow in it and should never be dry fired as this can damage the bow.
  • When withdrawing arrows from the target, make sure there is no-one standing behind you.
  • Arrows should either be placed into a quiver or held points down when returning from the target.
  • Never run to or from the target.
  • If not shooting, you should stand at least 5 metres behind the shooting line.
  • Do not touch or interfere with another archer’s equipment without permission.
  • If you are willing to draw another archers’ arrows from the target, (for example if they are scoring) ask their permission first.
  • Never touch the arrows or target face until all arrow scores have been recorded
  • During the scoring process, ensure you point to the nock of individual arrows as you call their score but DO NOT TOUCH.
  • Call scores in groups of three from the highest scoring arrow to the lowest, i.e., 10-9-8 pause 7-7-6.
  • Wait until the scores have been recorded before going behind the target to look for arrows. • Assist other archers on your target to find their arrows.
  • Do not disturb other archers in any way while they are on the line shooting.
  • Do not join or leave the shooting line whilst adjacent archers are at full draw.
  • Do not walk up and down the line comparing scores.
  • Do thank the Target Captain for recording the scores and all target companions for a pleasant day’s shoot. Other points to note:
  • Ensure you wear suitable clothing that allows adequate movement but is relatively tight fitting, so it does not interfere with the bow string. It should also be long enough to cover your middle when at full draw.
  • Long hair should be secured.
  • Long earrings and jewellery should be removed.
  • Body piercings should be covered and protected from the bow string
  • Appropriate footwear should be worn; no open-toed sandals or flipflops.

In addition to these rules, there is a level of etiquette which is expected of all archers. Etiquette is simply a matter of good manners and behaviour towards fellow archers.  Various observances are considered good etiquette and should be actively followed and encouraged by all.

In all matters relating to Safeguarding, the club follows the guidelines specified in the ArcheryGB policy for Safeguarding Children, Young People and Vulnerable Adults.

The Club has a Safeguarding Officer who shall be the main point of contact on all matters relating to the Young People and Vulnerable Adults Policy.

All juniors under the age of 14 must always have a parent/guardian present.

Juniors who are 14-15 years of age and competent (signed off by a coach after probationary period) at shooting may be left unsupervised during club sessions.  A contact number for the person collecting plus a second contact number must be provided to the field captain before the junior is left unsupervised in case of emergency.  A responsible adult must collect the junior before the end of the session, and the field captain must be notified that the junior member is ready to leave.

*Emergency contact numbers should not be stored on the junior member’s mobile phone.

Procedure for ‘non-collection’ of a junior.  If a junior member is not collected on time the emergency numbers given to the field captain should be called to either confirm that someone is on their way or that collection can be arranged as soon as possible.  If this subsequently leaves a safeguarding issue (one club member is left on their own with the junior) the club member should preferably call the Safeguarding Officer or another committee member as soon as possible to inform them of the situation and should call again as soon as the junior has been safely collected.

Should the junior member wish to leave before the time arranged the Field Captain (coach or committee member) should call the adult responsible for collection and the junior should remain with the club until collected.

As a responsible club we need to know that our junior members have been collected safely.

Juniors who are 16 or 17 years of age are allowed to make their own way to and from the archery field.

Any junior who repeatedly disregards the safety rules or misbehaves will have their membership terminated.

Carers of archers with disabilities must discuss the needs of the archer with a member of the committee.  Any archer with a disability will be assessed individually.

https://www.archerygb.org/about-us-structure-safeguard/safeguard/safeguarding-policy-guidance/

What this Privacy Policy covers

Organisations that hold personal data on persons living within the European Union must conform to the EU General Data Protection Regulation (GDPR).  Yateley Archers is legally compelled to protect any personal data held by the Club.  In this document, references to ‘the club’, ‘we’ or ‘us’ relates to the organisation known as Yateley Archers. 

This document outlines in accordance with the GDPR how we will collect, hold and use the personal data of club members and where applicable and only following written consent the data of parents or legal guardians of junior club members.  This document will also detail how personal data of those archers visiting the club for tournaments will be held.

Who we are

Yateley Archers is a private archery club administered on behalf of the members by an annually elected committee. Yateley Archers is affiliated with the governing body for target archery in the United Kingdom, ArcheryGB and abides with all policies and bylaws put in place by this body.

ArcheryGB is the national governing body for archery in Great Britain.  ArcheryGB is responsible for all levels of archery within the UK from elite to development level.  ArcheryGB is the Umbrella organisation for English Archery Federation, Archery Northern Ireland, Scottish Archery and Welsh Archery Association.

Yateley Archers operates the website www.yateleyarchery.co.uk (the “Website”).

Yateley Archers is a data controller under the data protection rules and in accordance with the GDPR legislation has a Data Protection Officer.

Information we gather

As an organisation Yateley Archers collects certain personal data about members, parents, legal guardians and visiting archers through the following activities.

  • Membership application forms
  • Entries to competitions hosted and administered by Yateley Archers
  • Scores submitted for club records or award schemes
  • Where appropriated this information is shared with the following affiliated entities, ArcheryGB, Hampshire Archery Association.
  • Details of the specific data collected for each activity is presented in the following sections
  • Membership applications and renewals.

When you become a member or renew your membership of Yateley Archers you will provide the club with personal data ie your name, date of birth, address etc

Where applicable and necessary CRB / DBS / PVG checks that have been undertaken and a photograph.

When you enter a competition hosted by Yateley Archers personal data may be collected by the tournament organiser and where required by ArcheryGB shared with online based scoring systems such as Ianseo (www.Ianseo.net).

Yateley Archers publish all results of competitions hosted by the club on the website.

In accordance with our competition entry documentation, photography and video may be taken by representatives of the tournament organisers at events, and these images may be used on our website, social media platforms and promotional / internal documents.  Yateley Archers Data Protection Officer must be contacted should an archer wish to have his or her image removed from the website.

How we may use your personal data.

We rely on the legitimate interest basis to use your personal information in some circumstances.  For example, when you apply to become a member of Yateley Archers, we have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member as explained on the Website regarding features of being a member.

We also rely on obtaining your consent to use your personal information.  For example, we will seek your consent to receive information via email and post about Yateley Archers.

We may use your information for several purposes including the following:

  • Compliance with legal, regulatory and corporate governance obligations and good practice
  • To provide you with information about our work or our activities that you have agreed to receive
  • Ensure we know how you prefer to be contacted
  • Keep a record of your relationship with us.
  • We will use the information you give us to:
  • Perform services you have requested (such as providing you with Membership Benefits or providing you with information you have asked for)
  • Administer the sport of Archery, such as applying for and renewing membership with affiliated and governing bodies
  • Provide you with information about other goods and services that we offer
  • Notify you about changes to our service, including but not limited to any changes to the Member Benefits
  • For any other reasonable purposes of Yateley Archers, acting always in accordance with the data protection law (as amended from time to time).

The club will ensure that any personal data held on our website is presented in the most effective manner for you and for your computer and.

Marketing

We will not use your information for marketing purposes.

Information Sharing and Disclosure

We may share your information with the following selected third parties:

Associate bodies such as ArcheryGB, County, Region only for the purpose of membership, score records and awards and in order that they may communicate with you regarding archery events only or to allow the associated bodies to manage the running of the sport in their areas

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply other agreements; or to protect the rights, property, or safety of Yateley Archers, our members, or others.  This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.  No data outside of EEA.

We require these third parties to comply strictly with our instructions and data protection laws and we will make sure that appropriate controls are in place.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Members under 18

If you are under 18 ensure that you have consent from a parent or guardian before giving us your personal information.  When we collect data about a child or young person aged under 18, we will make it very clear as to the reasons for collecting this data and how it will be used.

Holding Personal Data

We will hold personal data only for as long as required to operate the service in accordance with legal requirements of our governing body ArcheryGB.  As soon as membership is receded the personal data of that member will be deleted.

Where we may store your information

The personal data that we collect from you will be transferred to and stored within a cloud-based data storage system that is compliant with the GDPR and administered by the Data Protection Officer appointed by Yateley Archers.

By submitting your personal data, you agree to this transfer, storing or processing.

Yateley Archers will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Document.

Your rights

You have the right to:

  • Have any inaccuracies in your personal data to be corrected
  • Confirmation that their data is being processed
  • Request that we delete your personal data.
  • You have a right to access personal information we hold about you.

We require you to prove your identity with two pieces of approved identification, prior to making any changes to your personal data.

Any requests to access or change data must be made to the Data Protection Officer.  Information must be provided without delay within one month of receipt and confirmed ID.  Please provide as much information as possible about the nature of your request with us to help us locate your records.  This request is free of charge unless the request is manifestly unfounded or excessive.

Changes to this document and the way we treat personal information

We may update the terms of this privacy document at any time, any changes will be reported in Committee Reports.

We will notify you about significant changes in the way we treat personal information by sending a document to the primary email address you have provided to us or by placing a prominent notice on our website.  By continuing membership, you will be deemed to have accepted such changes.

Enquiries and Complaints 

The Data Protection Officer is the first point of contact regarding any enquiries arising from this Document. Where possible, please raise all inquiries in writing.

If you are unhappy with our work or something that we have done or failed to do, please contact us.  Yateley Archers will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days

You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are handling your personal information using their online form which can be found here: https://ico.org.uk/concerns/handling

Changes to this Document

We may change this Privacy Document at any time to ensure that we are in compliance with the GDPR, or legislation produced by governing bodies. If we make any significant changes in the way, we treat your personal information we will contact you directly.

As an archery club we want to ensure that all our members have an enjoyable time shooting and in general as club members.  We feel any small issues can be dealt with quickly and efficiently by the club chairman to stop them escalating but have set out below clear steps for complaints if needed.

If you wish to make a complaint the following procedures must be followed.

We ask that complaints are not aired on social media sites, as this could bring the club into disrepute.

CHILD PROTECTION SAFEGUARDING ISSUES

Allegations of serious child protection or other serious offences are to be referred directly to AGB, as defined by AGB policy.

OTHER SAFEGUARDING ISSUES

We are a family club with both junior and vulnerable members and take safeguarding very seriously.  Members need to be aware that any verbal or physical threat to another member (or actual physical harm) will result in termination of club membership.

COMPLAINTS

The Club is responsible for the initial investigation of complaints against members who infringe the AGB or Club constitution, codes of conduct, policies, guidelines, procedures, rules or governance documents or conduct deemed by the committee likely to damage the club or the sport or bring them into disrepute.

For serious complaints, the Club may suspend affected members pending investigation.

All complaints regarding the behaviour or conduct of members are to be submitted in writing to the Secretary. The receipt of such complaint is to be acknowledged within seven days.

In the first instance the Club Chairman will contact both parties to investigate such a complaint and talk to both parties to come to a resolution.

If successful, the Chairman will minute how the resolution came about and give a copy to the secretary.

If the above is unsuccessful the Club Committee is to establish an Investigation Committee of 3 persons (one of whom is nominated as the Chairman and none of whom will have any close links to either party involved in the complaint) to hear the complaint. The Investigation Committee is to meet within 28 days of the Chairman talking to both parties.

The respondent and complainant will be invited to attend the Investigation Committee Panel to hear both sides of the complaint and submit mitigation or make representations about the complaint.  The Investigation Committee will then consider the complaint considering all information received and come to a decision.

After the Investigation Hearing has taken place, a letter will be sent to the complainant and respondent providing them with the decision of the investigation and whether sanctions/penalties will be imposed and if so, what these are.

If penalties/sanctions are imposed the respondent can submit a final appeal against the outcome of the investigation hearing within 7 days of receipt of the letter.  This must be sent to the Club Secretary.  Any appeal must be based on additional information not shared at the original investigative panel hearing and reasons why this information was not shared previously.

An appeal panel will be made up of 3 club members not previously involved with the Investigation Hearing, who will look at all evidence received and minute and make a decision.  As a new panel examining evidence they will decide if the decision of the first panel will be upheld or if changes should be made, this could include cutting down on penalties/sanctions or increasing them if they feel this is appropriate.

The appeal panel’s findings will be final.

Both respondent and complainant will be informed of the outcome of the appeal.

If the complaint is such that club membership is terminated by the investigative panel, the respondent can submit a final appeal against the outcome of the investigation hearing within 7 days of receipt of the letter.  This must be sent to the Club Secretary. Any appeal must be based on additional information not shared at the original investigative panel hearing and reasons why this information was not shared previously.

An Appeal Extraordinary Committee Meeting will be called within 14-21 days of receipt of notification for an appeal if any, unless circumstances dictate otherwise. At this meeting the original Investigative Hearing Panel will give feedback as to the complaint and reasons for their decision.

Voting at an Appeal Meeting will take the form of a secret ballot where only the Chairman of the meeting and Secretary will have knowledge of the votes.  Only the outcome of the decision taken by the members will be divulged.

No Member will be permitted to attend any Club gatherings or meetings after receiving notification of their membership having been terminated unless by specific invitation of the Committee.

The Appeal Extraordinary Committee Meeting findings will be final.